Administrative Assistant

OneSpace is a team of passionate individuals all working toward the same goal: to help consumer packaged goods (CPG) companies improve their performance on the world’s largest online retailers. To accomplish this goal, our expert team members work side by side with our customers to deliver full-service digital shelf management solutions that put their products front and center in the digital world. Using our sophisticated and flexible platform, our team improves and optimizes their ecommerce product content at unrivaled speed and scale.

Our clients include the world’s leading CPG brands and retailers. We have helped them increase their discoverability and conversions online, while creating streamlined content production processes that improve their speed to market.

Fueling the growth of our business and our team, OneSpace joined Ascential’s family of digital commerce brands when we were acquired in September 2021.

For more information, please visit Ascential.com.

Administrative Assistant

Manages and oversees a wide range of administrative duties.

IN THIS ROLE YOU WILL:
  • Schedule meetings, manage calendars, and events
  • Receive and direct visitors
  • Manage and coordinate special projects as requested
  • Assist in planning, organizing and coordinating internal/external meetings and events (conferences, leadership summits, all-company meetings, and other special events)
  • Schedule and organize travel including flights, hotels, and restaurant bookings (domestic and International)
  • Complete monthly expense reports
  • Handle general office needs and refers more complex issues to higher-level staff (maintenance calls, facilities issues, gifts, etc.)
  • Order supplies for lounge/stock when needed
  • Create and maintain comprehensive online filing, to-do, and communication systems
TO WIN IN THIS ROLE YOU NEED:
  • 1-2 years of experience
  • Proficient in Microsoft Office and Google Suite
  • Ability to work on site; expectation is that this role operates primary from the office
  • Experience handling confidential personnel and financial information
  • Experience dealing with people across organizational levels
  • Comfortability interfacing with senior and executive leadership
  • High level of professionalism
  • Attention to detail and extremely well organized
  • Excellent interpersonal skills
  • Exceptional communication skills (both verbal and written)
  • Ability to work well under pressure and independently
  • Self-starter with high energy levels
  • Bachelor’s degree preferred but not required

Why OneSpace?

  • Excellent benefits with significant portion of premiums paid by the company
  • 401(k) program with employer match *
  • Flexible hybrid work model
  • 15 paid holidays
  • PTO starting at 12 days per year
  • A unique tech startup experience unparalleled in the Midwest
  • Distinction of joining a recurring Best Places to Work and Top Workplaces honoree in the St. Louis area
  • Casual and positive work environment with an invigorating, inclusive culture
  • Competitive compensation
  • And more!
Employer match set to launch in 2022

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